Document Retention and Destruction

A session at Document Retention and Destruction

Tuesday 18th June, 2013

10:00am to 11:00am

Overview : You should attend this webinar to be sure both you and your staff in charge of records understands the responsibility and importance of knowing and following proper procedures.

When auditing how information is kept by Human Resource Departments, many questions come up regarding where records are kept, how long they should be kept and when and how they should be destroyed in order to stay in compliance. Effective Human Resource Departments should have a documented Plan to manage employee records safely and effectively.

Why you should attend: In order to be in compliance with recordkeeping compliance you should review your policies and practices on record retention and destruction on a regular basis. This webinar will cover federal record-keeping requirements for confidential and sensitive human resource documents. Many state laws parallel Federal laws, but some State laws differ.
You should refer to sources within all the states in which you do business to assure full and accurate compliance. Some documents also may be covered under more than one law or regulation, so you should adhere to the more stringent requirement. If there is any area which contains documents under litigation, it is best to retain all records involved until the case is resolved and always refer to your company attorney for guidance.

For your protection and convenience well-managed record-keeping not only aids in compliant administration, but gives you confidence in knowing you are prepared for any audit of your records.

Areas Covered in the Session:
Where records should be kept
What belongs in a personnel file
Keeping and maintaining legal records
Payroll and taxes
Back- up systems
Critical incidents files
Documenting oral and electronic communications
Security of files
Archive methods and back-up systems

Who Will Benefit:
Chief Human Resource Officers
HR Managers, Directors, and Benefit Administrators
Payroll and Records Managers
Internal Auditors

Marna Hayden is founder and president of Hayden Resources Inc. She has 30+ years in the field of human resource management and is certified as a senior professional in human resources (SPHR).

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Time 10:00am11:00am EST

Date Tue 18th June 2013

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