Riding the Waves: Handling the Ebb and Flow within an ETD Office without letting the Undertow Overtake You

A session at USETDA 2013

Thursday 25th July, 2013

11:30am to 12:30pm (PST)

Roberts Hall North

Speaker: Stacy Wallace, Coordinator, Graduate School Editorial Office, University of Florida

Here at UF, we have participated in the ETD arena for nearly fifteen years. Along the way, we learned a great deal about the best ways to handle electronic documents and, unfortunately, we have also learned a great deal about the paths we no longer want to take. Our team is tasked with reviewing between 500 and 600 master’s theses and doctoral dissertations each term. During this process, we not only provide tips regarding formatting guidelines and direction but also provide a wide range of grammatical and editorial comments as well. With only two editors and the propensities of students to wait until deadlines to surrender documents for our review, we have found, we literally have only a few business days to review hundreds of documents.
Adhering to these protocols within our constricted time frame has proven to be quite a difficult task. For this reason, we developed ways to quickly meet the needs of our students without sacrificing the quality of the documents of which we oversee. We not only have a template for all of our students to use, but most effectively, I developed a standard review template for our editors to use.
During our time, I plan to show you the tools and the custom database systems we use and the methods that we have found can speed up the “reviewing/editing” processes for anyone who deals with electronic documents. I hope by sharing these with you, you will find ways to streamline your processes as well.

Next session in Roberts Hall North

1:30pm Designing for Dual Submission of ETDs: Finding What Works

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Time 11:30am12:30pm PST

Date Thu 25th July 2013


Roberts Hall North, The Claremont Colleges

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