Designing for Dual Submission of ETDs: Finding What Works

A session at USETDA 2013

Thursday 25th July, 2013

1:30pm to 2:30pm (PST)

Roberts Hall North 15

Speaker: Philip Bolton, Jr., Electronic Thesis and Dissertation Coordinator, Graduate School, Florida International University

At FIU, after deciding on a mandatory ETD Policy in July 2011, we considered moving from a payment/snail mail submission to altogether scrapping submission to ProQuest; however, our librarians made a case for keeping at least an option for ProQuest submission. After consideration of all the options, implementing the UMI ETD Administrator seemed the most logical because it relieves payment, paperwork, and snail mail.

Unfortunately, the UMI ETD Administrator creates as many problems as it solves e.g., the dual submission. We felt the university should offer to make additional deposits outside of the institutional repository. Thus, we sought to find a way for the students to only submit once to our DigitalCommons Institutional Repository even though this path required staff time to submitting to the Administrator.

Attendees, with institutions considering the ETD Administrator, should expect to anticipate and solve several issues associated with implementing the system in conjunction with an institutional repository. Attendees, who work with both the ETD Administrator and an Institutional Repository, should expect to gain new ideas for eliminating a dual submission for students, a quicker publication turn around, and/or decreased workflow time.

Next session in Roberts Hall North

2:45pm University of California Libraries Provide Open Access and Preservation of ETDs

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Time 1:30pm2:30pm PST

Date Thu 25th July 2013


Roberts Hall North, The Claremont Colleges

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