Calm waters and Smooth Sailing: Implementing Centralized and Decentralized ETD Submission Processes

A session at USETDA 2013

Thursday 25th July, 2013

2:45pm to 3:15pm (PST)

Kravis Center 102

Michele Wyngard, Digital Repository Coordinator, Cal Poly, San Luis Obispo

Marisa Ramirez, Digital Scholarship Services Librarian, Cal Poly, San Luis Obispo

From the outset, DigitalCommons@CalPoly, Cal Poly’s institutional repository, served as the university’s digital archive, providing access to a variety of scholarly content including graduate and undergraduate work.

Shortly after gaining access to the Bepress-hosted software platform, a centralized electronic submission workflow for theses was developed and implemented in fall 2008. In fall 2009, electronic undergraduate workflows were implemented for campus. Unlike the centralize thesis submission process, undergraduate work presented distinct decentralized workflow challenges.

In this single-panel session, Michele Wyngard and Marisa Ramirez will be sharing how they analyzed two different workflow processes for master’s theses and senior projects, and helped smoothly transition the campus’ centralized and decentralized workflows into an electronic environment.

In this session, attendees will learn how to get started with transitioning their campus from paper to electronic, including gaining a clear understanding of the paper workflows, identifying campus stakeholders, discovering factors influencing the workflow models, piloting proposed models, identifying needs for new supporting materials and policies, reviewing costs and student fees associated with support of electronic materials, and tips for launching the new electronic workflow to campus.

Next session in Kravis Center

3:15pm Implementing an ETD Program at a Decentralized University: Tricky But Doable

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Time 2:45pm3:15pm PST

Date Thu 25th July 2013


Kravis Center, The Claremont Colleges

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