Collecting the “Gray Literature” of ETDs: Master’s Projects at San Jose State University

A session at USETDA 2013

Friday 26th July, 2013

9:00am to 10:00am (PST)

Kravis Center 102

Crystal Goldman, Scholarly Communications Librarian, San Jose State University

Silke Higgins, Digital Initiatives Librarian, San Jose State University

At San Jose State University (SJSU), Master’s Theses are ingested into the SJSU ScholarWorks Institutional Repository (IR) via a centralized submission process administered by the Office of Graduate Studies & Research (GS&R). GS&R subsequently forwards metadata and affiliated files for each thesis to ProQuest and the SJSU King Library.

In order to fulfill their degree requirements, SJSU graduate students are increasingly given the choice to complete a Master’s Project instead of a Master’s Thesis. While the majority of departments offer only one of the two options, a growing number allow students to choose between the two. Master’s Projects are not administered by GS&R, which means they have a decentralized submission process for inclusion in the IR. Thus, without the departments’ continuous encouragement for students to submit their projects, these works will likely become lost to the scholarly community in a short period of time. Essentially, the Master’s Projects become the “gray literature” of SJSU’s graduate research.

This presentation will discuss the educational programming and outreach efforts developed by the SJSU ScholarWorks repository coordinators. Attendees of the session will be introduced to effective ways of educating faculty, students, and administration on the advantages of placing Master’s Projects in an IR, as well as how to streamline the overall ingestion process. The discussion will highlight how to identify suitable departments, create meeting opportunities with graduate coordinators, and structure efficient promotion strategies that give to-the-point information about IRs and provide insight into how repositories benefit students, faculty advisors, and the university.

Next session in Kravis Center

10:05am Senior Theses and Undergraduate Research: Is There a Concerted Effort to Collect Undergraduate Scholarship?

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Time 9:00am10:00am PST

Date Fri 26th July 2013


Kravis Center, The Claremont Colleges

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