Automating ETD Deposit to IRs: Pathways and Pitfalls

A session at USETDA 2013

Friday 26th July, 2013

10:05am to 11:05am (PST)

Kravis Center Lower Court 62

David Walker, Director, Systemwide Digital Library Services, California State University, Office of the Chancellor

Aaron Collier, Digital Repository Services Manager, Systemwide Digital Library Services, California State University, Office of the Chancellor

Austin McLean, Director, Scholarly Communication and Dissertation Publishing, ProQuest

Many universities are looking for automated, dependable methods for transferring ETDs from student submission systems into university institutional repositories. In the past, this transfer process was a time consuming procedure, which involved university IT and library staff. Now there are several new, automated mechanisms for loading ETDs into IRs. SWORD (Simple Web-service Offering Repository Deposit) is a standard that operates using an interoperable framework and which facilitates the deposit of content from a variety of formats through multiple sources. SWORD focuses on the deposit of material, including ETDs and associated multimedia files, into a number of repository platforms, including DSpace, EPrints and Fedora.

During this informative session, Austin McLean, Director of Scholarly Communication and Dissertation Publishing, ProQuest, will review the history of ETD deposits into university repositories and provide an overview of the SWORD protocol. David Walker and Aaron Collier of Systemwide Digital Library Services at California State University system, will relay their experience implementing SWORD, with a focus on the pathways to follow and pitfalls to avoid. Challenges around depositing ETDs with embargos will be addressed as will deposit into multiple URLs be discussed. Finally, an overview of in-development deposit systems and protocols will be reviewed.

The goal of the session will be to have attendees leave the session with a firm understanding of IR deposit methods, including SWORD. Attendees will be able to begin to determine if a SWORD implementation would be a good fit with their campus systems.

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Time 10:05am11:05am PST

Date Fri 26th July 2013


Kravis Center, The Claremont Colleges

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